DPO as a Service
Under the GDPR, many businesses require a Data Protection Officer - but due to a shortage of suitable professionals, hiring someone in-house can be difficult and expensive.
Appointing an external DPO is permitted under the GDPR and gives you access to the most experienced professionals in the industry.
At Sovy, all our Data Protection Professionals are thoroughly vetted to ensure they have extensive experience in data protection law alongside professional qualifications, so you know you’re in good hands.
Benefits of Using External DPO Services
Every business is different, so our DPO as a service packages vary depending on your needs. Our services include:
- Initial consultation with your Data Protection Professional
- Functional consultations with your Data Protection Professional
- Policy creation and management
- Employee awareness and training program
- Data Protection Impact Assessment creation, support and reviews
- Contract reviews (including client/supplier, employee, contractors and more)
- Adverse data event management
- Regulatory enquiries and liaison
- Annual compliance statement and documentation
- Risk identification and mitigation
- Additional services as required
Frequently Asked Questions
The GDPR states that you can contract out your DPO – for many companies it’s the most cost-effective and practical option. When you outsource your DPO you can get access to a professional with recognised qualifications and proven experience in the data protection and cybersecurity industries, at a fraction of the cost of hiring someone on a full-time basis in house.
Your external DPO should have the same position, rights and responsibilities as an internal DPO would have done.
Certain organisations will require a Data Protection Officer, depending on the type of organisation they are and the type of processing they do.
You will need a DPO if any of the following apply:
- A public body or authority
- Your data processing activities require large-scale, regular and systematic monitoring of individuals
- Your data processing activities require large-scale processing of special categories of data or information about criminal convictions or offences.
Small businesses (those with less than 250 employees) are not exempt from the requirement to appoint a DPO if any of the above apply.
Even if you aren’t required to have a DPO, you can appoint one voluntarily and they will be subject to the same standard set out in the GDPR. For this reason, we usually recommend you appoint a data protection professional as opposed to a DPO if you have the option.
It is imperative that you appoint a DPO with relevant experience and qualifications. Unfortunately, it is not enough to delegate the responsibility to a member of your team who does not have prior experience.
Your DPO needs to have:
- Prior proven experience and expert-level knowledge in data protection law;
- Qualifications proportionate to the type and frequency of your data processing activities;
- Ideally, someone with industry experience and knowledge of the types of processing you do.
With demand for DPOs sharply increasing, it is not only expensive, but also difficult to hire someone as a permanent member of your in-house team.
Luckily, for many companies, using an external DPO as a service can be the perfect solution, bringing the necessary experience and qualifications, and maintaining the independence required for the role.
DPOs have a set of specific tasks defined in Article 39 of the GDPR. They are:
- To inform and advise your employees about their obligations regarding all relevant data protection laws, including the GDPR, local legislation and international legislation where you do business.
- To monitor compliance with the GDPR and other data protection laws, and with your data protection policies.
- To manage internal data protection activities
- To raise awareness of data protection issues
- To train staff and improve internal awareness
- To conducting internal audits
- To advise on and monitor data protection impact assessments
- To cooperate with the supervisory authority
- To be the first point of contact for the supervisory authority and data subjects